Infotek Hosted Solution

  Hosted Document & Content Management Solution

Use our hardware and secure access to store and manage your documents and data from anywhere in the world, 24/7!

Still looking to get into document management, but aren’t ready to make a huge investment right away?  Introducing Infotek’s Hosted Document Management solution—a pay per month document management service with a full-featured document management software.   Infotek’s system is scalable, perfect for small and large businesses alike, no matter what industry you operate in, incorporating secure data and image storage that is accessible from anywhere!  

System Highlights 

Overview:

• For a low monthly fee, use Infotek’s Hosted Document Management System to Store, Retrieve, and Manage your own files, without purchasing any software of your own up front.

• Use Cardiff TeleForm to capture (scan) your files.

• Uses web-based retrieval software (FileBound or ApplicationXtender—you choose!)  to provide full document management functionality.

• Our content management software deploys quickly and easily, allowing you to capture, organize, route, deliver and archive business-critical information.

• Infotek utilizes a world-renowned fully-secured Data Center..

• Pricing is incredibly manageable, even for small businesses! 

• Infotek’s Hosted Document Management system is a full-featured document imaging solution, including document imaging/management software, and the capability to add forms processing, and electronic forms (e-forms).

• You pay a flat rate per month to use the software and storage space, and that’s it.  You do not need any additional software or hardware for this solution. 

Document Imaging

Infotek’s document management software options, FileBound and ApplicationXtender, are both robust and mature software capable of all the things you’d expect from document management software.  Documents and images can be quickly scanned, stored, searched, and shared to automate paper-based processes, improve customer service, increase productivity, and streamline business processes, even from remote locations!  Because it’s browser-based, you won’t have the hassle of installing software all over your office, and when there’s a software update, the upgrade will simply be there the next time you log in. 

Software overview:

• Documents and images can be quickly scanned, stored, searched, and shared to automate paper-based processes, improve customer service, increase productivity, and streamline business processes.

• Add more pages, or new documents by importing or scanning documents directly into the system.

• Email, Print, and Export documents from your viewer

• Instantly scan, store, retrieve, and preserve paper-based information.

• High-speed content imaging and enterprise report management processing, indexing, and archival (COLD)

• Easy integration with existing business applications—without programming

• Documents are fully secured with restricted access via multiple layers of security.

For more about FileBound software, click here.

For more about ApplicationXtender software, click here.

Capture

Infotek’s hosted solution uses Cardiff TeleForm to capture (scan) paper files.   Using TeleForm software, Infotek is uniquely able to provide scanning solutions for both centralized and remote (distributed) office scanning. 

• Automatically capture, classify and index any form or document type

• Easily and rapidly glean information from paper into electronically-based workflows from both distributed and centralized locations

• Enforce internal and external regulatory compliance requirements

• Increase productivity across a disparate, global enterprise

With a Cardiff TeleForm deployment our customers typically experience a 60-80% reduction in their costs by eliminating the need for manual transcription.   This ROI is realized because TeleForm intelligently identifies any form or document type and automatically sorts scanned documents into “virtual piles” that can be efficiently processed and validated without manual intervention.  Then TeleForm reads the hand-print, machine print, optical mark, barcodes, and signatures from paper forms and documents virtually eliminating all human intervention and errors. The reduction in human data entry, human errors and accelerated processing times are reflected immediately in your bottom line.

Click here to learn more about Cardiff software.

 Benefits

Affordable Pricing Plan

Infotek makes it easy to get into a full-featured document management solution with an affordable, low monthly rate.   Reap the benefits of document management immediately, without going through a high dollar software and hardware purchase! 

Features at a glance

• Enterprise class application

• Web Scanning

• Integrates with existing applications and data

• Minimizes internal technical resources and infrastructure requirements

• Intuitive, easy-to-use interface

• Quick access to all your information

• Upload TIFF, PDF or any other binary file type (e.g. Microsoft Office)

• Powerful search functionality

• Thumbnail views

• Configuration management

• Standard web browser access from anywhere

• User-managed, self service environment

• Records management

• Regulatory compliance assistance and audit trails for Sarbanes-Oxley and HIPAA

• Multi-server distributed architecture

• HTTPS-SSL Encryption

• Document category level security

• Easy to manage and administer

• Remote administration

• Quick deployment & quick results

Why Choose Infotek’s Hosted Document Management Solution?

• Infotek has over 15 years experience in the document imaging industry.  We pride ourselves in taking care of our clients’ needs with an easy, document hosting system. 

• After many years of researching hosted document imaging systems, Infotek’s competitive solution is unique on the market.  Other options available have prohibitive price structures, inadequate security, and clumsy software.  Ask around and see for yourself!

• You retain ownership your own documents and data.

• Provides instant document and data access 24/7, without additional expenditures on hardware, software or extra IT staff.

• Web browser-based document access provides a modern, user friendly access, from any internet connection

• High level security & compliance with multiple layers of security.

• Our solution provides a low cost entry point into document imaging.

• Our prices are all-inclusive.  We don’t have additional “a-la-carte” fees for the necessary items.   

• Our FileBound solution is scalable and maintenance-free

• Services are billed as a monthly subscription.

• Economies of scale:  your price per GB of storage goes down as storage needs increase

• Unlimited number of users may access for a single monthly storage price

• Facilitates easy transition to in-house solution when you’re ready, with no cancellation “hostage” fees to transfer your documents and data out.

• Beneficial for companies with limited IT staff

Contact us today at (865) 392-9696 to learn more!